Privacy Policy

The following basic policy has been established in order to ensure appropriate handling of personal information and data.

1. Company Name

Hulic Co., Ltd.

2. Compliance with Relevant Laws, Regulations and Guidelines

We will comply with the Personal Information Protection Law (the "Privacy Law") and other relevant regulations and guidelines in handling of personal information and data (hereinafter referred to as "Personal Information").

3. Purpose of Use

We will collect Specific Personal Information for the following purposes.

  1. Specific Personal Information of business counterparties
    Preparation of payment records for real estate transactions
    Preparation of payment records for remuneration, commissions, contract fees, and rewards
  2. Specific Personal Information of shareholders
    Preparation of payment records for dividends and distribution of surplus
  3. Specific Personal Information of employees
    Preparation of payment records for dividends and distribution of surplus
  4. [Social Insurance]
    Paperwork regarding notification, application and claims of Employees’ Health Insurance and Employees’
    Pension Insurance
    Paperwork regarding notification, application, claims and preparation of certificates for Employment Insurance

  5. Specific Personal Information of employees’ spouse and relatives, etc.
  6. [Taxation]
    Preparation of withholding tax forms

    [Social Insurance]
    Paperwork regarding notification of Employees’ Health Insurance and National Pension Insurance

We may use Personal Information jointly with our affiliated companies to the extent necessary for achieving the purpose of use as outlined above. We shall be responsible for the management of Personal Information to be jointly used.

4. Security Control Measures

We independently established, and will comply with, internal Personal Information Protection Regulations for the appropriate management of Personal Information and prevention of its leakage, loss, or resulting damage. In addition, we will appropriately supervise employees and outsourced entities (including their subcontractors) handling personal data.

5. Continuous Improvement

We are committed to continuously improve the handling of Personal Information.

6. Disclosure of Personal Information

Upon request, we may promptly disclose Personal Information, except in the following cases:

  • Where such disclosure may result in damage to the life, body, property or other rights and interests of the person or a third party;
  • Where such disclosure is likely to significantly impact the appropriate operation of our business; or
  • Where such disclosure would breach a law or regulation.

7. Inquiry desk

Legal & Compliance Department

  • Tel:+81-3-5623-8106
  • Fax:+81-3-5623-8125
  • Inquiries received:Weekdays (Mon.-Fri.) 9:00AM to 5:00PM (excluding lunch break)
    (closed public holidays and New Year period)
  • Website:https://www.hulic.co.jp/en/
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